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Free resignation letter,
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Polite, clear and with your last working day worked out. Nothing leaves your device.

1 · You
2 · Notice
3 · Download

About you and your role

Live previewResignation from the position of Senior Developer

EXAMPLE

Resignation letter

22 Oct 2026

Priya Iyer

Engineering Manager

Brightline Software Pvt Ltd

Subject: Resignation from the position of Senior Developer

Dear Priya,

Please accept this letter as formal notice of my resignation from the position of Senior Developer in the Engineering team at Brightline Software Pvt Ltd (employee ID BL-1042). In line with my 60-day notice period, my last working day will be 21 Dec 2026.

I have accepted an opportunity that fits my long-term goals.

I am truly grateful for the opportunities, support and guidance I have received at Brightline Software Pvt Ltd. Working with this team has taught me a great deal, and I will carry those lessons forward.

Over the coming weeks I will make sure my work is handed over smoothly, and I'm happy to help train whoever takes over my responsibilities. Please let me know how I can help.

I would be grateful if you could arrange my relieving letter, experience letter and full and final settlement after my last working day.

With warm regards,

Neha Kulkarni

Senior Developer

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How to make a resignation letter

Create a free resignation letter with your notice period and last working day, in a polite tone, and download it as a PDF.

1
About you
Your name, designation, company and who you report to.
2
Notice and last day
The date, your notice period, your last working day, and the tone you want.
3
Download and send
Download the PDF, sign it and send it to your manager, copying HR.

What is a resignation letter?

A resignation letter is the formal notice an employee gives their employer that they are leaving the job. It states the position you're resigning from, your notice period and your last working day, and starts the exit process: handover, relieving letter, experience letter and full and final settlement.

Even if you resign by email or on an HR portal, a clear letter gives both sides a record of the date and the notice you gave.

Resignation letter format

A resignation letter is addressed to your manager, with the date and a subject line. It says you're resigning from your position, gives your last working day in line with your notice period, thanks the company, offers to hand over your work, and asks for your relieving letter and settlement. A reason is optional.

Keep it short and positive: future employers may call your old manager, and a gracious exit helps.

Rules that apply

Final settlement within two working days

Under the Code on Wages, 2019, in force from 21 November 2025, wages due to an employee who resigns must be paid within two working days of their resignation taking effect.

Source: Ministry of Labour and Employment — labour codes

What each field means

Field	What to enter	Example
Your name	Your full name.	Neha Kulkarni
Employee ID (optional)	Optional: your employee code.	—
Your designation	Your current job title.	Senior Developer
Department (optional)	Optional: your team.	—
Company name	Your employer.	Brightline Software Pvt Ltd
Addressed to	Who the letter is addressed to, usually your manager.	Priya Iyer
Their title (optional)	Optional: their title.	—
Date of letter	The date you hand in the resignation; your notice starts from here.	—
Notice period (days)	Your notice period from your offer or appointment letter.	—
Proposed last working day	Your proposed last working day.	—
Tone	Standard, warm and grateful, or short.	—
Reason (optional)	Optional: a one-line reason. You don't have to give one.	—

Good to know

How do I write a simple resignation letter?

Say you're resigning from your position, give your last working day, thank your employer and offer a smooth handover. Keep it to a few lines.

Do I need to give a reason for resigning?

No. A reason is optional; many people simply say they're leaving to pursue another opportunity.

Can I resign without serving notice?

Your contract decides it. Many employers allow you to pay salary in lieu of notice, or waive it; ask HR in writing.

Should I resign by email or letter?

Either works if your company accepts it. Email the letter as a PDF to your manager and HR so there's a dated record.

When will I get my final settlement?

Under the Code on Wages, wages due must be paid within two working days of your resignation taking effect; other dues may follow company policy.

Is my data stored anywhere?

No. The letter is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.