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Free relieving letters, ready in 60 seconds

Resignation accepted, last day and settlement status, in one clear letter. Nothing leaves your device.

  1. 1 · Company
  2. 2 · Employee
  3. 3 · Download

Company details

Live previewRelieving letter
EXAMPLE
Brightline Software Pvt Ltd
4th Floor, Prestige Tower, MG Road, Bengaluru 560001
Ref: BL/HR/2026/11818 Oct 2026
Neha Kulkarni
Employee ID BL-1042
Senior Developer
Subject: Relieving letter

Dear Neha,

This is with reference to your resignation dated 19 Aug 2026. We confirm that your resignation has been accepted and you are relieved from your duties as Senior Developer at Brightline Software Pvt Ltd with effect from the close of business on 18 Oct 2026.

Your full and final settlement has been completed, and there are no dues pending from either side.

We thank you for your contribution to Brightline Software Pvt Ltd and wish you the very best.

Sincerely,

Arjun Mehta
Head of People, Brightline Software Pvt Ltd
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How to make a relieving letter

Create a free relieving letter confirming the resignation, last working day and settlement status, and download it as a PDF.

  1. 1

    Company details

    Company name, letter date and who signs.

  2. 2

    Employee details

    Name, designation, resignation date, last working day and settlement status.

  3. 3

    Sign and share

    Download the PDF, sign it and give it to the employee on their last day.

What is a relieving letter?

A relieving letter confirms that an employee's resignation was accepted and they've been released from their duties on a given date. New employers often ask for it before or soon after joining.

Relieving letter format

On company letterhead: the date, the employee's name, ID and designation, the resignation date, the last working day, the status of full and final settlement, and the signature of an authorised person.

Rules that apply

Final wages within two working days

Under the Code on Wages, wages due to an employee who resigns must be paid within two working days of their last day.

Source: Ministry of Labour & Employment — Code on Wages, 2019, section 17(2)

Update the exit date in EPFO

The employer should record the date of exit in EPFO; it should match the last working day on the relieving letter.

Source: EPFO — member passbook

What each field means

FieldWhat to enterExample
Company nameThe employer's registered name, printed as the letterhead.Brightline Software Pvt Ltd
Company addressOptional: the company's address under the letterhead.—
Letter dateThe date the letter is issued.—
Reference number (optional)Optional: your HR reference number.—
Signed byThe person signing for the company.Arjun Mehta
Their titleTheir designation.Head of People
Employee nameThe employee's full name.Neha Kulkarni
Employee ID (optional)Optional: the employee code.—
DesignationTheir designation when they left.Senior Developer
Resignation dateThe date of the resignation letter.—
Last working dayThe last working day.—
Full and final settlement is completeTick if full and final settlement is complete.—

Good to know

When is a relieving letter given?

On or after the last working day, once the resignation is accepted and handover is done.

Why do new employers ask for a relieving letter?

It shows you left your previous job properly and aren't bound to it, which matters for background checks.

What if full and final settlement is still pending?

Leave the box unticked; the letter then says settlement will be processed as per company policy.

Is a relieving letter the same as an experience letter?

No. The relieving letter confirms release from duties; the experience letter describes the tenure and role.

Is employee data stored?

No. The letter is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.