DocketBeeGet Pro
Rent receiptGST invoiceSalary slipQuotationOffer letter

Free offer letters, ready in 60 seconds

Role, CTC, probation and notice, written clearly, with an acceptance line. Nothing leaves your device.

  1. 1 · Company
  2. 2 · Terms
  3. 3 · Download

Company and candidate

Live previewOffer of employment — Senior Developer
EXAMPLE
Brightline Software Pvt Ltd
4th Floor, Prestige Tower, MG Road, Bengaluru 560001
Ref: BL/HR/2026/11818 Oct 2026
Neha Kulkarni
Subject: Offer of employment — Senior Developer

Dear Neha,

We are pleased to offer you the position of Senior Developer in the Engineering team at Brightline Software Pvt Ltd, based in Bengaluru. Your employment will begin on 17 Nov 2026, and you will report to Priya Iyer, Engineering Manager.

Your annual cost to company (CTC) will be ₹18,00,000 (Rupees Eighteen Lakh only). The break-up of your salary will be set out in your appointment letter.

You will be on probation for 6 months, after which your employment will be confirmed subject to satisfactory performance. After confirmation, either party may end the employment with 60 days' written notice.

This offer is subject to verification of your documents and references. Please sign and return a copy of this letter by 25 Oct 2026 to confirm your acceptance.

We look forward to welcoming you to Brightline Software Pvt Ltd.

Warm regards,

Arjun Mehta
Head of People, Brightline Software Pvt Ltd
I, Neha Kulkarni, accept this offer on the terms above. Signature: ____________________ Date: ______________
Stays on your deviceFree: 3 downloads a month with Google sign-in. Pro ₹199/month for unlimited.

How to make a offer letter

Create a free job offer letter with role, CTC, joining date, probation and notice period, and download it as a PDF.

  1. 1

    Company and candidate

    Your company name, the candidate's name and the letter date.

  2. 2

    The offer

    Role, location, joining date, annual CTC, probation and notice period.

  3. 3

    Sign and send

    Download the PDF, sign it and send it; the candidate signs the acceptance line.

What is an offer letter?

An offer letter is a company's written offer of a job to a candidate. It sets out the role, pay and key terms so the candidate can accept before joining. The detailed appointment letter usually follows on the first day.

Offer letter format

On company letterhead: the date, the candidate's name, the role and location, the joining date, the annual CTC, probation and notice periods, any conditions such as document checks, the signatory, and a line for the candidate to sign and accept.

Rules that apply

Appointment letters are mandatory

Under the labour codes in force since 21 November 2025, every employee must get a written appointment letter when they join.

Source: Ministry of Labour & Employment — Labour Codes

Basic pay of at least half of wages

Under the Code on Wages, allowances above 50% of total pay count as wages for PF and gratuity, so plan the CTC break-up accordingly.

Source: Ministry of Labour & Employment — Code on Wages, 2019

What each field means

FieldWhat to enterExample
Company nameThe employer's registered name, printed as the letterhead.Brightline Software Pvt Ltd
Company addressOptional: the company's address under the letterhead.—
Letter dateThe date the letter is issued.—
Reference number (optional)Optional: your HR reference number.—
Signed byThe person signing for the company.Arjun Mehta
Their titleTheir designation.Head of People
Candidate's nameThe candidate's full name.Neha Kulkarni
Candidate's address (optional)Optional: the candidate's address.—
Role / designationThe job title being offered.Senior Developer
Department (optional)Optional: team or department.—
Work locationWhere the person will work.Bengaluru
Joining dateThe joining date.—
Annual CTCTotal annual cost to company in rupees.18,00,000
Probation (months)Probation period in months; 0 for none.6
Notice period (days)Notice period after confirmation, in days.60
Reports to (optional)Optional: manager's name and title.—
Accept by (optional)Optional: the date by which the candidate should accept.—

Good to know

What's the difference between an offer letter and an appointment letter?

An offer letter offers the job and key terms; the appointment letter, issued on joining, confirms employment in detail.

What should an offer letter include?

Role, location, joining date, CTC, probation, notice period, conditions such as document checks, and an acceptance line.

Is an offer letter legally binding?

Once accepted, it can create obligations for both sides, so keep the terms accurate and clear.

Should the salary break-up be in the offer letter?

It can be attached, but many companies state the CTC and share the break-up with the appointment letter.

Is candidate data stored?

No. The letter is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.