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Free experience letters, ready in 60 seconds

Dates, designation and the right tone, on your letterhead. Nothing leaves your device.

  1. 1 · Company
  2. 2 · Employee
  3. 3 · Download

Company details

Live previewExperience certificate — Neha Kulkarni
EXAMPLE
Brightline Software Pvt Ltd
4th Floor, Prestige Tower, MG Road, Bengaluru 560001
Ref: BL/HR/2026/11818 Oct 2026
To whom it may concern
Subject: Experience certificate — Neha Kulkarni

This is to certify that

Neha Kulkarni (Employee ID BL-1042) worked with Brightline Software Pvt Ltd from 12 Jun 2023 to 18 Oct 2026. Their last designation was Senior Developer in the Engineering department.

During this time we found them sincere, skilled and hard-working, and a valued member of the team.

We wish Neha every success in the future.

For Brightline Software Pvt Ltd,

Arjun Mehta
Head of People, Brightline Software Pvt Ltd
Stays on your deviceFree: 3 downloads a month with Google sign-in. Pro ₹199/month for unlimited.

How to make a experience letter

Create a free experience letter with the employee's dates, designation and a short note on their work, and download it as a PDF.

  1. 1

    Company details

    Company name, letter date and who signs.

  2. 2

    Employee details

    Name, last designation, joining date, last working day and the tone.

  3. 3

    Sign and share

    Download the PDF, sign it and give it to the employee.

What is an experience letter?

An experience letter, also called an experience or service certificate, confirms how long someone worked at a company and in what role. New employers and background-check agencies ask for it.

Experience letter format

On company letterhead, addressed “to whom it may concern”: the employee's name and ID, joining date and last working day, last designation and department, a short line on their work, and the signature of an authorised person.

Rules that apply

Dates should match EPFO records

Background checks compare the dates on experience letters with the date of exit in EPFO records, so keep them the same.

Source: EPFO — member passbook

What each field means

FieldWhat to enterExample
Company nameThe employer's registered name, printed as the letterhead.Brightline Software Pvt Ltd
Company addressOptional: the company's address under the letterhead.—
Letter dateThe date the letter is issued.—
Reference number (optional)Optional: your HR reference number.—
Signed byThe person signing for the company.Arjun Mehta
Their titleTheir designation.Head of People
Employee nameThe employee's full name.Neha Kulkarni
Employee ID (optional)Optional: the employee code.—
Last designationTheir designation when they left.Senior Developer
Department (optional)Optional: department.—
Joined onThe date they joined.—
Last working dayTheir last working day.—
Tone of the letterWarm, standard or neutral (dates and role only).—

Good to know

Is an experience letter the same as a relieving letter?

No. A relieving letter confirms someone has been released from duties; an experience letter describes their tenure and role.

What should an experience letter include?

The employee's name, joining and leaving dates, last designation, a line on their work, and a signature on company letterhead.

Can an employer refuse an experience letter?

Practice varies by company and standing orders; most employers issue one after full and final settlement.

Does the letter need a company seal?

A signature on letterhead is usually enough; some employers also add a seal.

Is employee data stored?

No. The letter is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.