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Free proforma invoices, ready in 60 seconds

GST worked out, validity and terms included. Your details never leave your device.

  1. 1 · You
  2. 2 · Customer
  3. 3 · Items
  4. 4 · Download

Your business details

Live preview2 lines · ₹17,936
EXAMPLE
Proforma invoice
Sharma Traders
Shop 12, Hill Road, Andheri East
Mumbai 400069
GSTIN 27AAPFU0939F1ZV
State: Maharashtra (27)
#PI/2026-27/007
18 Oct 2026
Valid until: 02 Nov 2026
Place of supply: Maharashtra (27)
To
Mehta Interiors Pvt Ltd
Office 4, FC Road, Shivajinagar
Pune 411004
GSTIN 27ABCDE1234F1Z0
State: Maharashtra (27)
This is a proforma invoice, not a tax invoice. A tax invoice will be issued on supply.
#ItemHSN/SACQtyRateGSTAmount
1Teak wood dining chair94034 pcs3,500.0018%14,000.00
2Installation and delivery9987191 job1,200.0018%1,200.00
Taxable value15,200.00
CGST1,368.00
SGST1,368.00
Total₹17,936.00
Rupees Seventeen Thousand Nine Hundred Thirty-Six only
Terms: 50% advance, balance on delivery.
For Sharma Traders
Authorised signatory
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How to make a proforma invoice

Create a free proforma invoice with GST, a validity date and payment terms, and download it as a PDF.

  1. 1

    Add your business

    Name, address, state and GSTIN if you have one.

  2. 2

    Add the customer and items

    Items with HSN, quantity, rate and GST rate; set how long the offer is valid.

  3. 3

    Download and send

    Send the PDF to your customer to confirm the order or arrange advance payment.

What is a proforma invoice?

A proforma invoice is a preliminary bill sent before a sale. It confirms the items, prices, taxes and terms so the buyer can approve the order, arrange an advance payment, or support an import or loan application.

It isn't a tax invoice: no GST is due on it, and the buyer can't claim input tax credit against it.

Proforma invoice format

It looks like an invoice — your details, the customer's, items with HSN, quantity, rate and GST, and the total — marked clearly as a proforma invoice, with a validity date and payment terms.

Rules that apply

A proforma invoice is not a tax invoice

No GST is due on a proforma invoice. GST becomes payable on supply, when you issue the tax invoice.

Source: CBIC — CGST Act, 2017, sections 12, 13 and 31

Issue the tax invoice on supply

When the goods are supplied or the service is provided, issue a proper tax invoice with all the required details.

Source: CBIC — CGST Rules, 2017, Rule 46

What each field means

FieldWhat to enterExample
Your business nameYour business's legal or trade name, as on the GST certificate.Sharma Traders
Your business addressFull address of the place of business, with PIN code.—
Your business GSTIN (optional)15-character GSTIN. Its first two digits are the state code.27AAPFU0939F1ZV
Your business stateState where you are registered. It decides CGST + SGST or IGST.—
Customer nameCustomer's name or business name.Mehta Interiors
Customer addressNeeded for unregistered buyers when the value is ₹50,000 or more.—
Customer GSTIN (optional)Add it for business (B2B) customers so they can claim input tax credit.—
Place of supply (state)Place of supply: where the goods are delivered or the service is received.—
Proforma numberYour own reference number for this proforma.PI/2026-27/007
DateThe date you issue the proforma.—
Valid until (optional)Optional: the last date these prices hold.—
ItemsOne line per product or service: description, HSN/SAC code, quantity, unit, rate before tax and GST rate.Teak wood chair · 9403 · 4 pcs · ₹3,500 · 18%
Terms and payment details (optional)Optional: advance payment, delivery time, bank or UPI details.—

Good to know

What is a proforma invoice used for?

It's a preliminary bill sent before a sale to confirm prices, ask for an advance or support an import or loan application.

Is GST payable on a proforma invoice?

No. GST is payable on supply or advance under the GST rules, and you issue a tax invoice then.

Can a buyer claim input tax credit on a proforma invoice?

No. Input tax credit needs a proper tax invoice, so the buyer waits for that.

What's the difference between a proforma invoice and a quotation?

A quotation offers prices before an order; a proforma invoice confirms the order details before the final invoice.

Is my data stored?

No. The proforma is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.