Rent receipt GST invoice Salary slip Quotation Offer letter

Free quotations,
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Items, GST and validity in one clean PDF. Your details never leave your device.

1 · You
2 · Customer
3 · Items
4 · Download

Your business details

Live preview2 lines · ₹17,936

EXAMPLE

Quotation

Sharma Traders

Shop 12, Hill Road, Andheri East

Mumbai 400069

GSTIN 27AAPFU0939F1ZV

State: Maharashtra (27)

#Q/2026-27/012

18 Oct 2026

Valid until: 17 Nov 2026

Quotation for

Mehta Interiors Pvt Ltd

Office 4, FC Road, Shivajinagar

Pune 411004

GSTIN 27ABCDE1234F1Z0

State: Maharashtra (27)

#	Item	HSN/SAC	Qty	Rate	GST	Amount
1	Teak wood dining chair	9403	4 pcs	3,500.00	18%	14,000.00
2	Installation and delivery	998719	1 job	1,200.00	18%	1,200.00

Taxable value15,200.00

CGST1,368.00

SGST1,368.00

Total₹17,936.00

Rupees Seventeen Thousand Nine Hundred Thirty-Six only

Terms: Delivery in 7 days.

For Sharma Traders
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How to make a quotation

Create a free quotation with items, GST and a validity date, and download it as a PDF to send to your customer.

1
Add your business
Name, address, state and GSTIN if you have one.
2
Add the customer and items
Items with quantity, rate and GST rate; set how long the prices are valid.
3
Send the quote
Download the PDF and share it. When the customer agrees, make a proforma or tax invoice.

What is a quotation?

A quotation is a price offer you send a customer before they order. It lists what you'll supply, at what price and tax, and how long the offer holds. Once accepted, it becomes the basis of the order.

Quotation format

Include your business details, the customer's name, a quotation number and date, each item with quantity, rate and GST, the total, a validity date, and terms such as delivery time and payment conditions.

Rules that apply

Quote the GST the invoice will charge

If you're GST-registered, the final tax invoice must show HSN/SAC, the tax rate and the CGST + SGST or IGST split, so quote the same.

Source: CBIC — CGST Rules, 2017, Rule 46

What each field means

Field	What to enter	Example
Your business name	Your business's legal or trade name, as on the GST certificate.	Sharma Traders
Your business address	Full address of the place of business, with PIN code.	—
Your business GSTIN (optional)	15-character GSTIN. Its first two digits are the state code.	27AAPFU0939F1ZV
Your business state	State where you are registered. It decides CGST + SGST or IGST.	—
Customer name	Customer's name or business name.	Mehta Interiors
Customer address	Needed for unregistered buyers when the value is ₹50,000 or more.	—
Customer GSTIN (optional)	Add it for business (B2B) customers so they can claim input tax credit.	—
Place of supply (state)	Place of supply: where the goods are delivered or the service is received.	—
Quotation number	Your reference number for this quotation.	Q/2026-27/012
Date	The date of the quotation.	—
Valid until (optional)	Optional: the last date these prices hold.	—
Items	One line per product or service: description, HSN/SAC code, quantity, unit, rate before tax and GST rate.	Teak wood chair · 9403 · 4 pcs · ₹3,500 · 18%
Terms (optional)	Optional: delivery time, payment terms, what's included.	—

Good to know

What should a quotation include?

Your details, the customer's details, each item with quantity and rate, GST, the total, a validity date and your terms.

Is a quotation legally binding?

A quotation is an offer. It becomes a contract when the customer accepts it, so state the validity and terms clearly.

Should I add GST to a quotation?

Yes, if you're GST-registered: show the rate per item so the customer knows the final price.

How long should a quotation be valid?

Commonly 15 to 30 days. Set a date that matches how long you can hold your prices.

Is my data stored?

No. The quotation is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.