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Free purchase order,
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PO number, delivery details, items and GST, ready to send to your vendor. Your details never leave your device.

1 · You
2 · Vendor
3 · Items
4 · Download

Your business details

Live preview2 lines · ₹91,804

EXAMPLE

Purchase order

Mehta Interiors Pvt Ltd

Office 4, FC Road, Shivajinagar

Pune 411004

GSTIN 27ABCDE1234F1Z0

State: Maharashtra (27)

#PO/2026-27/021

22 Oct 2026

Deliver by: 05 Nov 2026

Vendor

Sharma Traders

Shop 12, Hill Road, Andheri East

Mumbai 400069

GSTIN 27AAPFU0939F1ZV

State: Maharashtra (27)

#	Item	HSN/SAC	Qty	Rate	GST	Amount
1	Teak wood dining chair	9403	12 pcs	3,400.00	18%	40,800.00
2	Teak wood dining table, 6-seater	9403	2 pcs	18,500.00	18%	37,000.00

Taxable value77,800.00

CGST7,002.00

SGST7,002.00

Total₹91,804.00

Rupees Ninety-One Thousand Eight Hundred Four only

Deliver to: Site office, Baner Road, Pune 411045

Terms: Payment within 30 days of delivery. Quote this PO number on your invoice.

For Mehta Interiors Pvt Ltd
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How to make a purchase order

Create a free purchase order with items, GST, delivery date and payment terms, and download it as a PDF for your vendor.

1
Add your business
Your name, address, GSTIN and state, plus the PO number and date.
2
Add the vendor
Who you're ordering from, their GSTIN and state, so the right GST applies.
3
Add items and download
Items with quantity, rate and GST; the delivery date and terms. Download and send the PDF.

What is a purchase order?

A purchase order (PO) is the document a buyer sends a vendor to order goods or services at agreed prices. Once the vendor accepts it, it works as a contract: the vendor supplies what's listed, and the buyer pays on the stated terms.

The vendor then quotes the PO number on their tax invoice, which makes it easy to match deliveries, invoices and payments.

Purchase order format

A purchase order shows your business name, address and GSTIN; a PO number and date; the vendor's name, address and GSTIN; each item's description, HSN or SAC, quantity, unit, rate and GST; the total; the delivery date and address; and the payment terms.

A PO isn't a tax document, so it doesn't count for GST. The vendor's tax invoice does. GST is shown on the PO so both sides agree on the final cost.

Rules that apply

A PO isn't a tax invoice

GST is charged on the supplier's tax invoice, not on a purchase order. Input tax credit is claimed on the supplier's tax invoice.

Source: CBIC GST portal — CGST Act, 2017, sections 16 and 31

CGST + SGST or IGST

A vendor in your own state will charge CGST and SGST; a vendor in another state will charge IGST at the full rate.

Source: CBIC GST portal — IGST Act, 2017, sections 7 and 8

What each field means

Field	What to enter	Example
Your business name	Your business name: you're the buyer issuing the PO.	Mehta Interiors Pvt Ltd
Your business address	Your billing address.	—
Your business GSTIN (optional)	Optional: your GSTIN, so the vendor puts it on their invoice.	—
Your business state	The state you're registered in or buying for.	—
Vendor name	The vendor's name.	Sharma Traders
Vendor address	Optional: the vendor's address.	—
Vendor GSTIN (optional)	Optional: the vendor's GSTIN.	—
Vendor state	The vendor's state. It decides CGST + SGST or IGST.	—
PO number	Your running PO number. Ask the vendor to quote it on the invoice.	PO/2026-27/021
PO date	The date of the order.	—
Deliver by (optional)	Optional: when you need the goods.	—
Deliver to (optional)	Optional: where to deliver, if not your billing address.	—
Items ordered	One line per product or service: description, HSN/SAC code, quantity, unit, rate before tax and GST rate.	Teak wood chair · 9403 · 4 pcs · ₹3,500 · 18%
Payment and other terms (optional)	Optional: payment terms, warranty, penalties for delay.	—

Good to know

Is a purchase order legally binding?

Once the vendor accepts it, a purchase order is generally a binding contract for the goods, prices and terms it lists.

What is the difference between a purchase order and an invoice?

The buyer sends a purchase order to place an order; the vendor sends an invoice to ask for payment after supplying.

Should a purchase order show GST?

It helps. Showing GST makes the agreed total clear, though tax is charged on the vendor's invoice, not the PO.

Can I claim input tax credit on a purchase order?

No. Claim input tax credit on the vendor's tax invoice once the goods or services are received.

How should I number purchase orders?

Use a running series per financial year, like PO/2026-27/021, so each order is easy to trace.

Is my data stored anywhere?

No. The purchase order is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.