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Free statement of account, ready in 60 seconds

Opening balance, invoices and payments with a running balance. Your details never leave your device.

  1. 1 · You
  2. 2 · Customer
  3. 3 · Entries
  4. 4 · Download

Your business details

Live preview₹9,676.00
EXAMPLE
Statement of account
Sharma Traders
Shop 12, Hill Road, Andheri East, Mumbai 400069
GSTIN 27AAPFU0939F1ZV
22 Oct 2026
Period: 24 Jul 2026 – 22 Oct 2026
Account of
Mehta Interiors Pvt Ltd
Office 4, FC Road, Shivajinagar, Pune 411004
DateParticularsRefDebitCreditBalance
24 Jul 2026Opening balance12,500.00 Dr
03 Aug 2026Payment received, UPIPAY-UPI12,500.000.00
23 Aug 2026Invoice: 6 teak chairsINV/2026-27/00924,780.0024,780.00 Dr
12 Sep 2026Invoice: chairs and installationINV/2026-27/01417,936.0042,716.00 Dr
22 Sep 2026Payment received, NEFTNEFT 092124,780.0017,936.00 Dr
10 Oct 2026Credit note: 2 chairs returnedCN/2026-27/0038,260.009,676.00 Dr
Opening balance₹12,500.00 Dr
Total invoiced (debit)₹42,716.00
Total received (credit)₹45,540.00
Balance due₹9,676.00
Notes: Please pay the balance within 7 days. UPI: sharmatraders@okhdfc
For Sharma Traders
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How to make a statement of account

Create a free statement of account listing a customer's invoices and payments with a running balance, and download it as a PDF.

  1. 1

    Add your business

    Your name, address, GSTIN and the statement date.

  2. 2

    Add the customer and period

    Whose account it is, the period it covers and the opening balance.

  3. 3

    Add entries and download

    Each invoice as a debit and each payment or credit note as a credit. Download the PDF.

What is a statement of account?

A statement of account is a summary of all transactions with one customer over a period: the opening balance, every invoice (debit), every payment or credit note (credit), and the balance still due. It's the customer's ledger, sent to them.

Businesses send statements monthly or quarterly, before chasing overdue amounts, and at year end so both sides can confirm their balances match.

Statement of account format

A statement shows your business name, the customer's name, the period, the opening balance, each transaction with its date, particulars, reference number, debit or credit amount and running balance, and the closing balance due.

A balance marked Dr means the customer owes you; Cr means you hold an advance or excess payment from them.

Rules that apply

Keep accounts for at least 72 months

GST-registered businesses must keep books of account, including invoices, credit notes and payments, for 72 months from the due date of the annual return for that year.

Source: CBIC — CGST Act, 2017, section 36

What each field means

FieldWhat to enterExample
Your business nameYour business name, printed as the header.Sharma Traders
Your address (optional)Optional: your address.—
Your GSTIN (optional)Optional: your GSTIN.—
Statement dateThe date you issue the statement.—
Customer nameThe customer whose account this is.Mehta Interiors Pvt Ltd
Customer address (optional)Optional: the customer's address.—
Period fromStart of the period covered.—
Period toEnd of the period covered.—
Opening balance due (₹)What the customer owed at the start of the period, from your last statement or books.—
TransactionsInvoices go in Debit; payments and credit notes go in Credit. Rows are sorted by date for the running balance.12 Aug · INV/2026-27/009 · Invoice · Debit 24,780
Notes (optional)Optional: a request to pay, or your payment details.—

Good to know

What does Dr and Cr mean on a statement?

Dr (debit) means the customer owes you that balance; Cr (credit) means they've paid more than billed, or you hold their advance.

How often should I send a statement of account?

Monthly suits most businesses with regular customers; at least send one before chasing overdue invoices and at the end of each financial year.

What is the difference between a statement and an invoice?

An invoice bills one sale; a statement lists every invoice and payment for a period and shows the total still due.

Where do credit notes go on a statement?

In the credit column, like a payment, because they reduce what the customer owes.

Can I use this for vendor reconciliation?

Yes. Make a statement of what you owe a vendor by entering their invoices as debits and your payments as credits.

Is my data stored anywhere?

No. The statement is made in your browser and its details never leave your device.

DocketBee provides document formats, not legal or tax advice. You are responsible for the accuracy of what you enter.